We’re looking for a proactive, commercially minded Company Secretarial Assistant Manager who thrives in a fast‑growing environment. This role is perfect for someone who isn’t afraid to put forward new ideas, enjoys building things from the ground up, and wants to grow alongside the team and clients. You should be part‑qualified with CGI (or working towards it) and serious about developing your company secretarial career.
You’ll be working closely with a leading global investment management manager as your primary client, so we need someone who is organised, confident, and ready to hit the ground running. As this is a newly created role, you’ll have real scope to shape how we work, contribute to new processes, and bring your own solutions and experience to the table.
We’re looking for someone with solid hands‑on experience in company secretarial practice and compliance, and has experience in people management. You should enjoy being involved in building and evolving a function—trying things, refining them, and helping the team develop as we grow.
This is an office‑based role in London, ideal for someone wants to influence how we grow from day one and is excited to be involved in moulding Avega’s culture, processes and efficiencies.
You must be someone who enjoys taking on different tasks in a fast-paced environment. You must have a keen eye for detail and a willingness to understand the bigger picture, always looking for ways to align operations with client priorities and business goals as you grow in the role. You should enjoy people management and developing junior members of staff from within the business.
- Oversee the maintenance of statutory registers and company records in compliance with legal and regulatory requirements.
- Oversee the maintenance of the client’s document management platform, ensuring that records are up to date at all times.
- Handle end to end onboarding of new business and undertake AML, Know Your Customer (KYC) and Client Due Diligence (CDD) processes, including drafting documents to propose and present to the Business Risk Committee.
- Undertake set up processes, such as review of contracts, incorporating UK companies and co-ordination of UK/local bank accounts.
- Review and finalise statutory filings.
- Act as a primary contact for clients on operational matters, including taking part in and leading client calls, taking ownership of trackers and discussing processes with the client, with refinements if necessary.
- Support the organisation and documentation of board and shareholder meetings, including reviewing agendas, minutes, and board packs, as well as leading the board meetings in their entirety and coordinating all follow ups, and actions.
- Liaise with internal and external stakeholders to ensure timely and accurate KPI reporting.
- Assist in drafting client invoices and reviewing payments.
- Actively suggest new ideas/processes for the operational processes including technology solutions and best practices to shape the team.
- Provide/arrange administrative support to the Company Secretarial team ensuring timely and accurate delivery of our services to the client.
- Undertake project-based tasks, internal or external, where necessary.