We’re looking for a motivated and ambitious Company Secretarial Trainee Administrator who thrives in a fast‑growing environment. This role is perfect for someone who isn’t afraid to put forward new ideas, enjoys building things from the ground up, and wants to grow alongside the team and clients. You should be interested in taking CGI exams and serious about developing your company secretarial career.
This is an office-based role in London, ideal for someone eager to take ownership, contribute directly to our growth, and make an impact in a fast-paced environment.
Overview of the Role
You are someone who enjoys taking on different tasks and learning in a busy, hands-on environment. You have a keen eye for detail and a willingness to understand the bigger picture, always looking for ways to align operations with client priorities and business goals as you grow in the role. This role will include working on our biggest client so you must be somebody who understands the importance of building a relationship with the client.
Key Responsibilities
- Maintain statutory registers and company records in compliance with legal and regulatory requirements.
- Process on boarding documents and undertake AML, Know Your Customer (KYC) and Client Due Diligence (CDD) processes.
- Undertake set up processes, such as setting up internal files records and incorporating UK companies.
- Assist with the preparation and filing of statutory documents with Companies House and other regulatory bodies.
- Support the organisation and documentation of board and shareholder meetings, including preparing agendas, minutes, and board packs.
- Liaise with internal and external stakeholders to ensure timely and accurate reporting.
- Assist in drafting client invoices and processing payments.
- Provide administrative support to the Company Secretarial team ensuring timely and accurate delivery of our services to the client.
- Undertake project-based tasks to support the team as and where necessary.